(Bristol Commercial) Bath, Bath, Bath and North East Somerset, UK
Jan 24, 2017Full time
I am currently looking for a Finance Assistant to work in a well-established company in North East Somerset. This is a fixed term contract 30th January 2017 - 31st May 2017 The main purpose of this role you will be responsible for all payments to suppliers, staff expenses and student maintenance payments. The post holder is part of the team engaged in these activities helping to ensure that all transactions are made in accordance with the University's financial regulations and audit controls. In return you will receive a salary of £18, 412 - £20,624 (depending on your experience, hours of work Monday - Friday 9am - 5.00pm. The key duties of this post are as follows Manage and prioritise designated supplier invoices ensuring prompt and accurate registration and full utilisation of invoice processing tools available. Assist in the processing of batch payments for cyclical student payments and any other opportunities for batch payments where improved time efficiency is achievable. Maintain an excellent working relationship with designated suppliers to enable prompt and effective resolution of supplier enquiries/issues. Complete statement of account reconciliations for designated suppliers with high volume, high value, high complexity, or high risk accounts. Process manual payment vouchers as disbursed by the Payments Team Manager ensuring payment is achieved on the appropriate payment run. Process online travel claims and supporting hard copy documentation in accordance with the University Expenses Policy resolving or escalating non-compliance issues as appropriate. Process internal requests for Advances accounting for their repayments and clearance when expenses are returned. Create twice weekly BACS proposal and submit the BACS confirmation for first stage review. Complete BACS payment run once full authorisation has been obtained. Create a weekly BACS payment run for foreign currency payments, advise Treasury of the currency requirements to cover the proposed payment value, submit the foreign payment file for authorisation, resolve all foreign payment issues, and process the manual posting of transactions within Agresso to update the ledgers and submit for sign off by the Payments Team Manager. Create a weekly cheque BACS run and submit the cheque payment file for authorisation. Once cheques have been signed, process the remittances and complete the BACS posting and GL update. Inform Cashiers in advance of the pending receipt of cash cheques and ensure the transit security of cash cheques where necessary. Complete a weekly purchase card BACS posting routine and monitor control totals throughout the process to ensure accuracy of general ledger update. Produce a monthly report that identifies failed transactions and resolve in a timely manner. Provide cover for other team members during periods of planned and unplanned absence. Assist in the training and mentoring of new members of staff as required. Follow year-end procedures as necessary to meet defined deadlines for invoice registration and other payment related processes. Produce guidance notes for all relevant payment processes and update when necessary. Represent the Payments Team at meetings as necessary. Skills required `` Sound IT knowledge including Excel and Word `` Good communication / interpersonal skills `` Capable of working on own initiative `` Confident in handling difficult situations `` Good customer service skills `` Good organisational skills `` Ability to be flexible and work unsupervised `` Ability to plan and prioritise workload to meet deadlines `` Ability to present information clearly and concisely `` Ability to work confidently within controls and procedures `` Able to work to strict deadlines `` Flexible and adaptable approach to work `` Ability to work as a team player `` Behaves with integrity and with high professional standards. `` Pays close attention to detail `` Able to cope under pressure and adapt to changing priorities If you are interested in this role please click apply or send your CV to ****************************** We will endeavour to be in touch as soon as possible. If you are not successful on this occasion we will keep your CV on file and be in touch when other suitable position become available.