Office Manager/Accounts Administrator

  • Recruit Zone
  • Inverclyde
  • Jan 11, 2017
Permanent Accounting/Financial/Insurance

Job Description

An exciting opportunity has arisen for a multi-skilled office manager with a background in Accounts Administration. Stafffinders are working on behalf of our client - A front runner in the Food & Drink industry.  
As Office Manager, you will be responsible for a broad and varied range of tasks, and will have the ultimate responsibility to ensure the smooth day to day running of the office. An excellent opportunity for an accounts individual who is part-qualified/qualified by experience and has previous experience supervising/managing a team. 
This is a full-time, permanent position. Hours will be 9-5pm Monday –Friday
Salary is dependent on experience. 
This position is based in Inverclyde and will require you to attend a 1 week training in the North of Scotland when you start the role. (Immediate start for the right candidate.)
Key Skills-
• Knowledge of Sage 50 Accounts/Excel 
• Staffing support, monitoring and guidance
• An office all rounder
• A high degree of confidentiality with exposure to a variety of internal/external sensitive documents.
Duties Include- 
• Credit control 
• Purchase/Sales Ledger 
• Bank reconciliations
• Match batch and coding of invoices
• Supplier statement reconciliations
• Preparing and executing payment runs
• Handling and resolving any supplier queries
• Raising sales invoices
• Chasing outstanding invoices
• Petty cash
• Daily banking/ Administrative tasks as and when required
• Implementing, co-ordinating and managing strong office processes.
• Company secretarial; includes preparing and filing annual returns.
• Research and other ad hoc projects.
• Assisting with client meetings, creating action plans and following through to successful conclusion.
• Ensuring completed work is accurately and promptly processed for billing, passing to the relevant individual/department.
• Ensuring records are accurately maintained; maintain general office files with appropriate information 
• Communicating effectively at all levels.
The Successful candidate must-
• An ability to work quickly and accurately;  
• Excellent organisational and time management skills;
• An ability to work to deadlines (especially for month end/ year end reporting);
• Experience with budgeting procedures and budgetary process;
• Self-Motivated with an ability to work with minimal supervision.

Stafffinders are acting as an Employment Agency in relation to this vacancy

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